Our ESOC AGM will be held via Zoom at 10 AM on Thursday, April 29.
More information will be sent out over the next couple of weeks with the Zoom Link. Other information will be posted on the website.
If you have not logged onto the website in awhile, please give it a try to ensure that you can log in without any problems. If you have problems please contact Eric at ericduaneleavitt@gmail.com.
If you are concerned about how to use Zoom our Zoom expert, Barb, will be sending out detailed instructions well in advance of the meeting.
Please go ahead and register for the meeting so we have an idea about quorum.
Meeting Agenda
EVERGREEN SENIORS OUTDOOR CLUB
ANNUAL GENERAL MEETING
Agenda
- Call to Order – Chair, John McLean
- Establish Quorum – Chair
- Review of Agenda – Chair
- Motion to Accept the Agenda
- Motion to Accept the Minutes of the April 11, 2019 AGM
- Business Arising from Minutes – Chair
Motion (Hugh Powell),
I move that, in accordance with Bylaw VII Amendments to Bylaws and Policies, Article (2), the membership ratify the following decisions that the Board made as temporary measures in response to COVID-19 and the requirements of Alberta Health Services:
- a) Deletion of requirement for Club to provide at least 3 activities each week (Policy V. 1).
- b) Deletion of the requirement that Full members must complete 12 outings in the Club year, 6 of which must be a bus outing. (Policy II.2).
- c) Waiving annual membership renewal fee of $20 (Policy II.5) for the club year 2021-2022.
- d) Waiving requirement to sign the membership application for 2021 / 2022 Club Year (Policy II.4).
- e) Increasing the club membership cap from 130 to 140 members for this year (Policy II.1) .
- f) Ratify the Board Motion to accept the mid-term resignations of Past President ( Jane Fraser) President, and Vice President, and filling these positions with volunteers (Craig Barnstable, John McLean, and Kiyoko Miyanishi) who were identified previously at the 2019 AGM for these positions (Bylaws III.3).
Introduction of the Board and Volunteers – Chair
Reports
- Treasurer’s Reports for Fiscal Year 2019-2020 and Fiscal Year 2020-2021– Bob Perkins
- Motion to accept Treasurer’s Report for 2019-2020
- Motion to accept Treasurer’s Report for 2020-2021
- Motion to appoint auditors for the fiscal year 2021-2022
- Membership Director – Johanna Voordouw
- Summer Transportation Director – Greg McKenzie
- Winter Transportation Director – Gary Kerr
- Summer Hiking Director – Barb Brunton
- Winter Activities Director – Hugh Powell
- Website Director – Eric Leavitt
- Social Coordinators- Stefa Fassina/Jennie Aickenhead
- Summer In-town Hikes – Carol Morris
- Newsletter Editor – Joan McLean
- Phone Coordinator – Elsie Boutilier
- Sunshine Person – Sheila Perkins
- President ’s Report – John McLean
- Appreciation for those stepping down
Carol Morris
Craig Barnstable
- Call for Nominations for Board of Directors and Volunteers 2021-2022
Nominees:
John McLean – Past President
Kiyoko Miyanishi – President
Peter Kubica – Vice-President
Bob Perkins – Treasurer
Stefa Fassina – Secretary
Johanna Voordouw – Membership
Eric Leavitt – Website Director
Hugh Powell – Winter Activities Director
Barb Brunton – Summer Hike Director
Greg McKenzie – Summer Transportation Director
Gary Kerr – Winter Transportation Director
Stefa Fassina – Social Coordinator
Jennifer Aickenhead – Co-Social Coordinator
Vacant – In Town Hikes Coordinator
Joan McLean – Newsletter Coordinator
Sheila Perkins – Sunshine Person
Elsie Boutillier – Telephoner
Any additional nominees from the floor?
Vote or Acclamation
- Thank you to volunteers and Board Members
- New Business
- Adjournment